Executive Assistant to Co-CEO (Insurance Tech)
$90–$100,000 year
On-siteNew York, United States
Job Summary
Manage complex calendars for the Co-CEO, anticipating needs weeks in advance to protect focus time and resolve conflicts before they arise. Own end-to-end travel logistics, including domestic and international itineraries, flights, lodging, and ground transportation. Handle monthly expense tracking, reconciliation, and administrative reporting for leadership. Prepare executives for meetings, presentations, and board reviews by gathering briefing materials and tracking action items. Manage external correspondence with high professionalism and discretion while partnering on ad hoc projects like offsites and board dinners. Collaborate with People and Finance teams to align leadership schedules with company-wide initiatives. This role requires 3-5+ years of experience supporting C-suite leaders in a fast-paced tech environment. Salary ranges from $90-100K with an annual bonus.
Required Qualifications
- 3-5+ years proven experience as an Executive Assistant supporting C-suite leaders or founders within a fast-paced startup or high-growth tech environment
- A proven track record of anticipating needs
- Highly resourceful with strong time-management skills
- Exceptionally detail-oriented with masterful organizational and prioritization skills
- Comfortable navigating ambiguity and thinking quickly on your feet while maintaining sound judgment and confidentiality
- Possesses excellent written and verbal communication skills
- Skilled at asking thoughtful questions to deeply understand each executive's specific preferences, working style, and pain points
- A team player who partners effectively across the leadership team, People team, and external partners
- Ability to own complex calendar management for C-suite leaders
- Ability to coordinate complex domestic and international travel itineraries
- Ability to take full ownership of monthly expense tracking, reconciliation, invoice processing, and associated administrative reporting
- Ability to prepare leaders for daily meetings, presentations, and board reviews
- Ability to manage external correspondence with high professionalism and discretion
- Ability to partner with leadership on ad hoc projects including coordinating executive leadership offsites, board dinners, or high-priority team logistics
- Ability to partner closely with the People and Finance teams
- Ability to work in a fast-paced tech environment
- Ability to maintain total discretion
- White-glove approach to executive support
- Ability to excel at project coordination
- Ability to act as a strategic partner to the Co-CEO
- Ability to function as an operational anchor
- Ability to act as a trusted gatekeeper
- Ability to anticipate bottlenecks
- Ability to spot potential issues
- Ability to engineer solutions before they reach the CEO's desk
- Ability to manage complex schedules
- Ability to anticipate leadership needs
- Ability to streamline operations
- Ability to maximize the Co-CEO's time and impact
- Ability to look weeks and months ahead
- Ability to protect executives' focus time
- Ability to resolve conflicts
- Ability to strategically prioritize requests
- Ability to gather briefing materials
- Ability to track action items
- Ability to ensure seamless execution
- Ability to interface with internal and external stakeholders
- Ability to work with investors
- Ability to work with clients
- Ability to work with board members
- Ability to support a dog-friendly office environment
- Ability to help support a dog
- Ability to be around dogs
- Ability to be happy to help support a dog-friendly office environment
Desired Qualifications
- Enjoy being around dogs
- Happy to help support a dog-friendly office environment
- Including our Co-CEO's dog
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