Executive Assistant
RemoteUnited States
Job Summary
Manage a busy calendar and scheduling across multiple organizations, coordinate meetings and networking events, and optimize the founder's schedule. Maintain ongoing communication with approximately 300 professional contacts, send personalized follow-up emails, and track client touchpoints. Keep HubSpot updated, coordinate simple projects by sourcing freelancers, and maintain accurate records and activity tracking. Act as a liaison between the founder and outside vendors, coordinate marketing initiatives, gather assets, and communicate deadlines. Track ongoing projects, prioritize daily and monthly initiatives, and anticipate needs before they become urgent. Fully remote, Monday through Friday, 8:00 a.m. to 5:00 p.m. PST.
Required Qualifications
- 3+ years supporting executives, founders, or business owners
- Exceptional written and verbal English communication
- Highly organized with outstanding attention to detail
- Comfortable managing multiple priorities simultaneously
- Strong critical thinking and problem-solving abilities
- Self-starter who requires minimal supervision
- Professional, personable, and relationship-focused
- Experience coordinating remote teams, vendors, or freelancers
- Extremely proactive
- Resourceful
- Organized
- Detail-oriented
- Personable and professional
- Comfortable working independently
- Able to think ahead rather than simply complete assigned tasks
- Confident communicating with executives, clients, and vendors
- Monday through Friday, 8:00 a.m. to 5:00 p.m. (+/- 1 hour accepted) - PST
- The position is immediately available and requires entering into an independent contractor agreement with TLNT
- 100% remote — work from wherever you do your best thinking
Desired Qualifications
- Experience with HubSpot or similar CRM preferred
- Preferred experience with: HubSpot
- Preferred experience with: Google Workspace
- Preferred experience with: Microsoft Office
- Preferred experience with: Calendar management tools
- Preferred experience with: Slack
- Preferred experience with: Zoom
- Preferred experience with: Project management software (Asana, ClickUp, Monday.com, or similar)
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