Executive Assistant
On-siteKingston, Kingston, Jamaica
Job Summary
Coordinate the CEO's calendar, schedule Board meetings, and manage travel itineraries while handling personal errands and family activities. Organize and maintain administrative processes, including correspondence flow, filing systems, and leave rosters for Direct reports. Prepare executive responses to routine letters, manage special projects, and support HR duties using the HR system. Note taking and staff engagement activities such as Employee Appreciation events and Birthday Club are also required. Maintain discretion for highly confidential information and function effectively in a fast-paced environment. Overtime and weekend work may be necessary for projects and shoots.
Required Qualifications
- Minimum – Certified Administrative Professional/Certified Professional Secretary/Certificate in Business Administration, Public Relations or Marketing
- Excellent written and oral skills
- Strong leadership skills
- Strong organizational and time management skills
- Ability to multitask and prioritize daily workload
- Possess flexibility and adaptability to manage changing work requirements and varying volumes of work
- Discretion and confidentiality
- Even temperament and attitude
- Accuracy and attention to detail
- Able to use initiative and work unsupervised
- May be required to work overtime and weekends on projects and shoots (when deemed necessary)
Desired Qualifications
- 1-3 years' experience in an administrative position would be an asset
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