Executive Assistant
$70,304–$83,086 year
On-siteCerritos, California, United States
Job Summary
Conduct high-level confidential administrative support to the President/CEO and executive team, managing calendars, travel, and communications while preparing reports, correspondence, and sensitive documents. Oversee building operations and vendor relationships for facility maintenance, including janitorial, electrical, and HVAC services, ensuring compliance with safety standards and managing office supply inventory. Serve as the primary liaison for internal and external audits, coordinate board meetings and company-wide events, and maintain electronic and physical records. Work Monday through Friday, 8:00 a.m. to 5:00 p.m., with flexibility for early mornings, evenings, or weekends as needed for emergency repairs or special projects.
Required Qualifications
- High School degree or equivalent
- At least 5 years of similar or related experience in Executive Assistant or similar administrative support role
- Strong listening, communication (verbal and written), organization and decision-making skills
- High level of discretion and maintain a high level of confidentiality
- Ability to read, analyze, and interpret procedures, or regulations
- Strong writing, editing and proofreading skills to compose reports, business correspondence and procedural manuals
- Ability to effectively present information and respond to questions from management, members, vendors, and the general public
- Required to work occasional evening and weekend work for emergency repairs or special projects
- Must be capable of regular, reliable, and timely attendance
- Excellent calendar management skills, including the coordination of complex executive meetings
- Experience scheduling travel arrangements for management
- Demonstrated computer proficiency within a Windows environment
- Must be able to routinely perform work on a computer for an average of 6-8 hours per day
- Must be bondable
- Must comply with all Bank Secrecy Act (BSA) and other Anti-Money Laundering (AML) Laws and Regulations, as they pertain to federal guidelines and internal policies and procedures
- Must complete compliance training to ensure adherence to legal and regulatory requirements, including security awareness and BSA training
- Must be capable of climbing/descending stairs in an emergency situation
- Must be able to operate routine office equipment including computer terminals, keyboards, telephones, copiers, facsimiles, and calculators
- Must be able to routinely perform work on a computer for an average of 6-8 hours per day
- Must be able to work extended hours or travel off site whenever required or requested by management
- Must be capable of regular, reliable, and timely attendance
- Must be able to perform mathematical calculations with extreme accuracy
- Must be capable of dealing calmly and professionally with numerous different personalities from diverse cultures at various levels within and outside of the organization
- Must be able to perform responsibilities with composure under the stress of deadlines/requirements for extreme accuracy and quality and/or fast pace
- Must be capable of exercising the highest level of discretion on confidential matters
- Must be able to work indoors in climate-controlled shared work area with moderate noise
- Flexibility is required to work early mornings, evenings, or occasional weekends based on executive schedules, board meetings, special events, and facility and maintenance needs
- Regular onsite presence is required to oversee facility operations and support business needs to ensure safe, secure, and functional environment for employees and members
Desired Qualifications
- A 2-year college degree or completion of a specialized course of study at a business or trade school is highly preferred
- Experience supporting a CEO or executive team preferred
- Support experience in a financial service, sales or marketing environment highly desirable
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