Executive Assistant
$90,000–$100,000 year
On-siteNew York City, New York, United States or New York, United States
Job Summary
Manage attorneys' calendars, emails, and communications, including handling sensitive and urgent matters. Oversee billing for assigned Partners, from prebill review to sending invoices and ensuring compliance with firm/client deadlines. Draft complex correspondence and documents, anticipate attorney needs, and follow through on delegated projects. Assist with administrative, clerical, and marketing tasks, including client seminars and events. Support attorneys in managing priorities, rescheduling commitments, and ensuring workflow efficiency. Provide coverage to other attorneys/secretaries as needed and assist in training junior staff. Requires 8+ years of senior legal secretary experience, proficiency in Microsoft 365 and billing systems like Intapp Open or Aderant, and typing speed of 55+ WPM.
Required Qualifications
- 8+ years of senior legal secretary experience in a law firm
- Exceptional organizational skills
- Attention to detail
- Ability to multitask in a high-pressure environment
- Proficiency in Microsoft 365
- Proficiency in Outlook
- Proficiency in Excel
- Proficiency in Word
- Proficiency in PowerPoint
- Proficiency in Intapp Open
- Proficiency in Chrome River
- Proficiency in billing systems
- Strong judgment
- Professionalism
- Ability to handle confidential information
- Excellent communication skills
- Interpersonal skills
- Ability to anticipate needs
- Typing speed of 55+ WPM
- Experience formatting complex legal documents
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