Executive Assistant
On-siteNashville, Tennessee, United States
Job Summary
Manage the daily activities of Nashville's Chief Executive Officer, including proactively managing a busy global calendar, executing seamless domestic and international travel, and handling confidential information with utmost discretion. Reprioritize business initiatives independently, process expense reports, and organize international conferences by coordinating venues, AV, and guest accommodations. Serve as the first point of contact for internal and external stakeholders, screen calls, direct inquiries, and assist with deal licensing and proprietary system updates. Perform general administrative tasks such as managing reception and setting the office's creative atmosphere. Requires 5+ years of executive support experience, proficiency in MS Office, and the ability to work extended evening and late-night hours.
Required Qualifications
- 5 or more years' experience providing support to executive level management in a fast-paced environment
- Must have a best-in-class service approach with the ability to interact in a positive and professional manner with all levels of employees and an array of external clients and candidates
- Ability to handle highly confidential, extremely complex, and non-routine information while maintaining confidentiality regarding all matters and demonstrate a high level of integrity
- High emotional intelligence and the ability to maintain composure in high-stress situations
- Strong sense of urgency and responsiveness
- Must be exceptionally organized and be able to work efficiently
- Ability to communicate clearly and concisely, both orally and in writing, with a strong eye for detail
- Must be a fast learner and adaptable
- Consistently demonstrates advanced problem-solving skills, exercises sound judgment and independent decision making
- Strong follow-up skills and the ability to independently track and follow through on action items
- Ability to work independently and as part of a collaborative team
- Ability to perform multiple tasks simultaneously
- Proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
- Some Travel Required
- Must be authorized to work in the United States
- 7.5-hour business workday but variations in work volume frequently require extended working hours for evening and late-night events
- Honesty, trustworthiness and ethical conduct
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