Executive Assistant
Remote
RemoteFull Time
Full Time
Job Summary
Conduct weekly and monthly reporting for leadership by pulling internal data, building automated Excel summaries, and distributing updates to stakeholders. Own end-to-end execution of recurring processes, including calendar management, tracker maintenance, and process documentation for audit readiness. Prioritize requests for the General Manager and two additional leaders, preparing light briefs and ensuring all deliverables are accurate and formatted for easy consumption. Reach out to internal and external contacts to gather information and close loops while maintaining high ownership and detail orientation.
Required Qualifications
- 2-plus years in an executive assistant, operations, reporting, or analyst-style role
- Advanced Excel skills: comfortable with formulas such as SUMIFS, INDEX-MATCH or XLOOKUP, text functions, conditional logic, and pivot tables
- Strong Microsoft Office skills, including PowerPoint and Word
- Experience creating and maintaining structured reports and trackers
- Excellent English: clear writing, crisp documentation, and professional client communication
- High ownership: able to translate direction into action without step-by-step supervision
- Detail orientation and process rigor: you spot inconsistencies and fix them
Desired Qualifications
- College degree preferred
- Familiarity with Microsoft Forms
- Experience in multi-location services, healthcare, or professional services
- Comfort working U.S. time zones and navigating cross-functional stakeholders
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