Executive Assistant
$48,100–$59,200 year
On-site · Vancouver, British Columbia, Canada
Job Summary
Executive Assistant to a Principal in the Burnaby office, providing comprehensive administrative support including calendar management, meeting coordination, document preparation, and travel arrangements. Responsibilities span executive/administrative support, business development and proposals (RFPs/RFQs, RAFs), project administration (Deltek Vantagepoint, project setup, filing, and milestones), and office/people operations (onboarding, events, HR liaison). Requires post-secondary education in a related field (or equivalent experience) and 3–5 years of senior administrative experience; proficiency in Microsoft 365 with familiarity in project management or ERP tools is expected, with strong written/verbal communication, meticulous organization, and confidentiality. The role combines client-facing duties in a professional engineering/consulting environment and office operations across Vancouver/Burnaby, BC.
Required Qualifications
- Post-secondary education in Business Administration, Office Administration, or a related field; an equivalent combination of education and relevant experience will be considered.
- Minimum 3–5 years of experience in an executive or senior administrative support role, ideally within a professional services environment (engineering, architecture, legal, accounting, or similar).
- Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint); experience with project management or ERP platforms (e.g., Deltek Vantagepoint or equivalent) is an asset.
- Exceptional written and verbal communication skills, with a keen eye for detail and professional presentation.
- Strong organizational skills with the ability to manage competing priorities, meet deadlines, and adapt quickly to changing demands.
- High degree of discretion and confidentiality when handling sensitive business and personnel information.
- Self-motivated and solutions-oriented, with the ability to work both independently and collaboratively as part of a multidisciplinary team.
- Familiarity with proposal and RFP/RFQ processes in a consulting or professional services context is a strong asset.
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