Executive Assistant
On-siteChampaign, Illinois, United States
Job Summary
Manage complex executive calendars, coordinate schedules, and prioritize meetings while scheduling internal and external engagements and arranging logistics. Prepare, edit, and format presentations and reports, screen phone calls, and coordinate conference calls with internal and external stakeholders. Build strong relationships across departments, coordinate domestic and international business travel including itineraries, and assist with planning company meetings and events. Conduct research, maintain records, and provide administrative support for ongoing initiatives while handling confidential information with discretion. Collaborate with the broader Executive Assistant and Business Administration teams to support organizational priorities.
Required Qualifications
- Bachelor's degree
- Minimum of 2 years of experience in an Executive Assistant, Administrative Assistant, or similar professional support role
- Advanced proficiency with Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Word
- Strong organizational and time management skills with the ability to manage multiple competing priorities
- Exceptional written and verbal communication skills
- Proven ability to maintain confidentiality and exercise sound judgment when handling sensitive information
- Highly detail-oriented with excellent problem-solving and critical thinking abilities
- Proactive, resourceful, and capable of anticipating executive needs
- Strong interpersonal skills with the ability to build relationships across all levels of an organization
- Positive attitude, strong work ethic, and ability to thrive in a collaborative team environment
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