Executive Assistant
HybridAustin, Texas, United States
Job Summary
Manage the CEO's complex calendar across multiple time zones, coordinating scheduling, conflict resolution, and meeting prep with internal and external stakeholders. Coordinate all travel logistics from Austin, including flights, accommodations, and real-time itinerary adjustments. Plan and execute team events and client dinners while tracking and closing meeting action items to ensure 95%+ completion by due date. Prepare board-level materials, investigate metrics using core systems like Salesforce and Gong, and conduct financial analysis for strategic discussions. Operate AI tools daily to automate reporting and surface insights, representing the CEO's voice in meetings when unavailable. Provide personal administrative support with discretion. Hybrid schedule with Tuesday–Thursday in-office at Austin HQ.
Required Qualifications
- 3+ years supporting C-level executives
- Financial and data literacy
- Working fluency with CRM and operations systems (e.g., HubSpot, Salesforce, Monday, Gong)
- AI fluency in your daily workflow
- Impeccable discretion
- Exceptional organization and written communication
- Ability to handle confidential, market-sensitive information
- Based at Red Oak's Austin HQ
- Hybrid work schedule with Tuesday–Thursday in-office
Desired Qualifications
- Experience in high-growth SaaS or private-equity-backed environments
- Experience assembling board materials
- Supporting a founder/CEO through a high-growth phase
- Hands-on use of generative AI (Claude)
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