Executive Assistant - Real Estate Group (Law Firm Experince)
$95,000–$110,000 year
On-siteNew York City, New York, United States or New York, United States
Job Summary
Support attorneys from new matter opening to conclusion, including preparing court filings, real estate closing binders, and editing pleadings. Coordinate client meetings, teleconferences, and video calls while maintaining calendars and travel arrangements. Run conflict checks, draft correspondence and engagement letters, and process time entries and expense reimbursements. Review and finalize client bills. Requires 5-7 years of legal secretarial experience in a litigation firm with commercial real estate exposure, proficiency in Microsoft Office and legal software, and flexibility for rotating hours and overtime. Located in the Secretarial & Support Services, New York Office.
Required Qualifications
- Minimum of 5-7 years of legal secretarial experience in a litigation firm
- Commercial real estate experience
- Proficiency in Microsoft Office Suite: Word, Outlook, Excel, and PowerPoint
- Proficient in using Word styles, Kofax, Best Authority, and InTapp
- Strong organizational and technical skills
- Excellent attention to detail
- Ability to professionally interact with attorneys and staff
- Ability to work independently and as part of a team
- Strong work ethic with a positive, solution-oriented attitude
- Ability to manage and prioritize competing assignments and meet deadlines
- Flexibility to adjust schedule and work overtime on short notice
- Minimum of 5-7 years of legal secretarial experience in a litigation firm, with commercial real estate experience a plus
Desired Qualifications
- Knowledge of Westlaw/Lexis/Bloomberg Law
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