Executive Assistant - Private Family Office & Life Operations - CET hours
RemoteMexico
MexicoRemoteFull Time
Full Time
Job Summary
Execute full life operations for a Principal, managing personal, family, household, travel, scheduling, budgets, negotiations, payments, vendors, and business matters with no fixed scope. Transform needs and problems into clear actions, simple systems, and completed outcomes while maintaining high discretion and confidentiality. Collaborate closely with a small Family Office team to share context, document work, and ensure nothing falls through the cracks. Maintain full-time availability in CET hours, applying an owner mindset to drive decisions and outcomes without waiting for permission.
Required Qualifications
- Full-time availability - CET hours
- Excellent written and verbal English
- Minimum 5 years of professional experience in a high-responsibility role such as operations, project management, startups, client service, concierge-style support, legal/admin support, finance support, agency operations, or event coordination
- at least 1 year as an Executive Assistant, Personal Assistant, Founder Assistant, Family Office Assistant, or similar support role
- Comfortable supporting both executive and personal/family operations
- Strong discretion and confidentiality with sensitive personal, financial, and business information
- Owner mindset: you take responsibility for outcomes, create strategies, make decisions when needed, and move things forward without waiting for permission
- You are resourceful and use common sense, context, past examples, and available information to understand what can move forward, what needs a recommendation, and what truly needs approval
- Growth mindset: You want to improve. You actively seek feedback and use it to improve quickly
- You can receive direct feedback without defensiveness
- You care about improving more than being right
- genuine desire to serve at a high level
- being thoughtful, proactive, discreet, reliable, and deeply committed to making the Principal's life and operations better
- You do not need the spotlight
- You care more about outcomes than credit
- You do not work in isolation
- You thrive by making things happen, turning moving parts into a clear system, and making sure nothing falls through the cracks
- You keep work visible, make the next step clear, and move tasks forward until they are fully resolved
- You do not let things sit, disappear, or depend on memory
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