Executive Assistant
On-site · Beavercreek, Ohio, United States
Job Summary
Executive Assistant to leadership at Parallax Advanced Research, supporting executive communications, calendar and travel, document preparation, meeting coordination, and confidential liaison with senior-level business and military partners. Responsibilities include drafting emails and documents, organizing files, tracking action items, attending meetings or speaking on behalf of the executive, coordinating on-site event support, processing purchase requests and expense reports, and maintaining information confidentiality. Required qualifications include a bachelor's degree (preferred) and at least 5 years of administrative experience; candidates should demonstrate strong initiative, confidentiality, organizational and communication skills, and proficiency with MS Office and collaboration tools. The role operates in a DoD/DoW contractor context and emphasizes discreet handling of sensitive information and cross-functional coordination.
Required Qualifications
- A Bachelor’s degree preferred; experience will be considered in lieu of a degree
- A minimum of 5 years of administrative experience with increasingly more responsibility
- Demonstrated ability to provide executive leadership support
- Strong initiative, proactivity, and self-direction
- Stringent confidentiality and discretion
- The ability to work in a fast-paced environment and manage multiple, competing priorities
- Strong organizational skills
- Strong interpersonal skills with the ability to work with many personalities
- Strong critical thinking and decision-making skills
- Strong verbal and written communication skills with the ability to communicate with the public and handle sensitive information discreetly
- Strong collaboration skills
- Strong desire to conduct work with excellence
- Must possess administration skills, including but not limited to: reporting, supply management, scheduling, time management, presenting, and travel logistics
- Proficiency in MS Outlook, Word, Excel, PowerPoint, Teams, and Visio
Desired Qualifications
- Bachelor's degree preferred
- 5+ years administrative experience
- US Citizen for DoD/DoW contractor
- strong confidentiality and discretion
- strong communication skills
- proficiency with MS Outlook, Word, Excel, PowerPoint, Teams, and Visio
Additional Requirements
- As a DoD/DoW Contractor, must be a US Citizen
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