Executive Assistant
RemotePhilippines
PhilippinesRemoteFull TimeSmall
Full TimeSmall
Job Summary
Respond to client emails, calls, and messages while scheduling meetings and private inspections. Gather necessary paperwork, update client details and transaction progress in CRM systems, and manage contract timelines. Prepare contracts and transaction documents, track deadlines for inspections and appraisals, and communicate with vendors including inspectors and lenders. Create and schedule social media posts for Facebook, LinkedIn, and Instagram; design marketing materials using Canva. Organize digital files, manage the Buyers Agents calendar, and perform data entry for meeting reports.
Required Qualifications
- Proven experience as a virtual assistant, administrative assistant, or in a similar role
- Australian real estate experience
- Strong knowledge of real estate processes and terminology
- Excellent organisational skills
- Attention to detail
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
- Proficiency with Google Workspace (Docs, Sheets, Calendar)
- Proficiency with Canva
- Proficiency with real estate tools (CRM systems)
- Proven ability with posting to social media and Google My Business
- Strong written and verbal communication skills
- Ability to manage multiple tasks and priorities in a fast-paced environment
- Tech-savvy
- Familiarity with online communication tools (Zoom, Slack, etc.)
- Knowledge of social media platforms
- Self-motivated
- Reliable
- Able to work independently with minimal supervision
- A positive, customer-service-oriented attitude
- A desire to contribute to a team
Desired Qualifications
- Familiarity with buyers agent duties
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