Executive Assistant, Operations
$104,582–$104,582 year
Hybrid · San Francisco, California, United States
Job Summary
Executive Assistant to the COO and Operations leadership, handling calendar management, travel and expense coordination, document preparation, and project support. Provides daily administrative support to senior leaders, supports board liaison activities, and coordinates communications across departments. The role involves cross-functional collaboration, meeting logistics, onboarding/offboarding support, and assisting with budgets and events. Requires 3+ years of administrative experience, strong communication, discretion, and advanced Microsoft 365/Zoom/Smartsheet/Salesforce tools proficiency. This position is full-time in San Francisco, with a long-term hybrid in-person/remote work arrangement and SF Bay Area residence or relocation requirement.
Required Qualifications
- 3+ years of relevant experience
- Ability to travel locally, as needed
- Experience providing support to multiple C-suite executives or directors is a plus
- Strong written and verbal communication, administrative and organizational skills
- Intermediate to advanced computer/software skills including Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams) and Zoom
- Experience with tools such as Fluxx, Qlik Sense, Smartsheet, Salesforce, Blackbaud, Power Plan
- Calendar & Meeting Management
- Document Preparation (memos, presentations, reports)
- Project Management tasks for small departmental projects
- Board support duties (docket prep, meeting minutes, governance software)
- Onboarding and offboarding support, vendor/contract payments
- Ability to work in a hybrid in-person/remote environment
- Attention to detail and confidentiality
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