Executive Assistant (Operations & Client Coordination)
RemoteUnited States
Job Summary
Manage client inquiries, draft professional communications, and track outstanding requests to ensure timely, high-quality responses. Coordinate freelance contractors across active projects by monitoring assignments, deadlines, and deliverables while identifying potential delays early. Maintain GoHighLevel CRM accuracy by updating client records, organizing onboarding information, and keeping pipelines visible. Schedule meetings, organize daily priorities, and prepare context for calls using Google Calendar and Docs. Conduct market, inventory, and competitor research to generate structured summaries for leadership decisions. Support the founder by resolving scheduling conflicts and closing operational loops independently during U.S. business hours.
Required Qualifications
- 2+ years of experience supporting a founder
- 2+ years of experience supporting an executive
- 2+ years of experience supporting a small business owner
- Experience managing client communication and follow-ups
- Experience coordinating multiple operational workflows
- Strong hands-on GoHighLevel (GHL) experience
- Proficiency with GoHighLevel (GHL)
- Proficiency with Gmail
- Proficiency with Google Calendar
- Proficiency with Google Docs
- Proficiency with Google Drive
- Excellent written and verbal English
- Strong calendar and scheduling skills
- Excellent organization and attention to detail
- Ability to manage shifting priorities
- Ability to work independently in a remote environment
- Reliable high-speed internet
- Professional remote workspace
Desired Qualifications
- Experience with Gamma
- Experience with Google Slides
- Experience with PowerPoint
- Experience with NotebookLM or similar research tools
- Experience in startup or entrepreneurial environments
- Experience in automotive businesses
- Experience in operations-heavy companies
- Experience in contractor or freelancer coordination
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