Executive Assistant & Office Operations
Remote · Zürich, Zurich, Switzerland
Job Summary
Executive Assistant & Office Operations role supporting the CEO leadership team. You’ll own complex calendar management, international travel, office operations, administrative support, and logistics in a fast-moving environment. Responsibilities include coordinating internal and external meetings across multiple time zones, managing domestic and international travel (flights, accommodation, visas, transport, itineraries), supporting board and investor relations logistics, overseeing office operations (supplies, facilities, vendor coordination, lunches, day-to-day logistics), onboarding/offboarding logistics, planning off-sites and events, and proactively solving operational challenges. Must have 4-7 years in a fast-moving startup, experience supporting C-level executives, exceptional organizational and communication skills, English proficiency (German a plus), experience coordinating international travel and senior stakeholder meetings, ability to handle confidential information, strong prioritization, comfort with automations/lightweight systems, and familiarity with Google Workspace, Slack, and Notion.
Required Qualifications
- 4-7 years of experience as an Executive Assistant or Office Manager in a fast-moving start-up environment
- Experience supporting C-level executives and founders with scheduling and competing demands
- Exceptional organisational skills and obsessive attention to detail
- Strong written and verbal communication skills in English. German proficiency is a plus
- Experience coordinating complex international travel, logistics, visas, and itineraries
- Experience coordinating senior stakeholder meetings across time zones, including leadership, board, customer, or investor meetings
- Strong judgment, discretion, and ability to handle highly confidential information
- Ability to manage multiple priorities simultaneously while staying calm
- Comfort operating in ambiguity and making sound decisions independently
- Comfort experimenting with tools, automations, agents, integrations, or lightweight systems to reduce friction and improve efficiency
- Strong execution bias and willingness to go beyond the job description to get things done
- Familiarity with tools such as Google Workspace, Slack, Notion, and similar productivity systems
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