Executive Assistant & Office Mgr
On-siteOrlando, Florida, United States
Job Summary
Manage the complex calendars of the CEO and COO, preparing agendas, briefing documents, and correspondence while tracking action items and resolving travel conflicts. Own the day-to-day operations of the corporate office, overseeing vendor relationships, inventory, facilities, and visitor experiences. Coordinate company-wide events, executive meetings, and retreats from concept through execution, managing budgets and catering logistics. Provide select personal support to executive leadership, including scheduling personal appointments and handling confidential errands. Serve as the primary liaison between leadership, stakeholders, and vendors, ensuring seamless communication and operational continuity.
Required Qualifications
- Minimum of 5+ years of executive assistant experience supporting C-suite or senior leadership
- Ideally with dual-executive or multi-principal support experience
- Demonstrated experience managing office operations, facilities, or an office management function
- Experience planning and executing corporate events, executive retreats, or company-wide gatherings from concept through completion
- Comfort with select personal and family office support in a professional and discreet capacity
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar/collaboration tools
- High school diploma
- Ability to sit, stand, and move throughout the office for extended periods
- Frequent use of a computer, phone, and standard office equipment including printers, copiers, and conference room technology
- Ability to lift and carry office supplies, event materials, or packages weighing up to 25 pounds
- Occasional travel between Park Square Homes office locations and off-site event venues
Desired Qualifications
- Experience in a fast-paced, entrepreneurial, or growth-oriented environment
- Homebuilding, real estate, or construction background
- Bachelor's degree or additional certifications in office administration, business, or a related field
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