Executive Assistant / Office Manager
On-siteVadodara, Gujarat, India
Job Summary
Provide administrative support to Loti's senior executives by managing demanding calendars involving participants from various departments, geographic locations, and time zones. Partner with the US-based EA, customers, employees, and management teams globally to represent the office with professionalism. Handle all logistics including facilities, A/V, security, and catering for board meetings, customer engagements, off-sites, and travel, ensuring efficient time management and visa acquisition. Perform special projects, research assignments, and special events while maintaining a vibrant, open office culture. Requires daily commute to the Vadodara office, 3+ years in executive administrative support, and proficiency with Mac/PC and cloud applications.
Required Qualifications
- BA/BS, or equivalent job experience
- Organized, punctual, excellent attention to detail and ability to commute into our Vadodara office daily
- 3+ years' experience performing executive administrative support and general office management duties ideally in fast paced, results driven technology companies
- Deep knowledge of international travel logistics management, including obtaining travel visas
- Proficient, savvy and enthusiastic user of technology, ideally both Macintosh and PC, smart phones/mobile devices as well as MS Office applications, Google and other cloud based applications and can learn any new desktop or mobile app that is put in front of you quickly
- Excellent written and oral communication skills
- Strong interpersonal skills and the ability to handle multi-faceted responsibilities simultaneously
- Professional presence, maturity, dependability and ability to handle highly sensitive and confidential information
- Ability and desire to learn new skills and effectively perform unfamiliar tasks quickly
- Openness to taking on new responsibilities as needs change and new requirements develop
- Must be results oriented and have a high degree of motivation, decision-making, organizational and time-management skills
- You are up for anything thrown at you and you tend to stay calm in stressful situations
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