Executive Assistant & Office Manager - HydroNeo Indonesia (Surabaya) Reporting directly to the Group CEO
$9,600–$14,400 year
On-site · Surabaya, East Java, Indonesia
Job Summary
Executive Assistant & Office Manager to the CEO in Surabaya, Indonesia. You will run the Surabaya office day-to-day, handle all paperwork and administration with Indonesian authorities, banks, and external partners, and be the reliable right hand the CEO can trust—including when traveling or working remotely. Responsibilities include calendar and correspondence management, travel planning, expense reporting, meetings preparation and minutes, translations during meetings, and maintaining a clean digital filing system (SharePoint). You will build the operational structure for the Indonesian office, develop internal processes and onboarding routines where none exist, organize invoices and supporting documents for monthly accounting, and enforce company rules and standards. The role requires strong independence, a proactive approach to process design in a fast-moving startup environment, and excellent communication with suppliers, partners, and internal teams. Fluency in Indonesian and professional English, and advanced Microsoft 365 skills are essential. This is a senior, high-trust position with broad exposure to operations, legal, HR, finance, and partnerships, offering long-term stability and growth across Southeast Asia.
Required Qualifications
- 5+ years in executive assistance, office management, or senior administration, including direct support of a senior executive or founder
- Solid working knowledge of Indonesian business practice: banks, tax office, BKPM/OSS, BPJS, immigration, notaries
- Ability to work in a young company environment and design structure in the absence of established processes
- Comfort with occasional contact outside office hours and flexible schedule
- Fluent Bahasa Indonesia and strong professional English (written and spoken)
- Genuinely advanced Microsoft 365 skills: Excel (pivot tables, XLOOKUP/VLOOKUP, structured tables, formulas), Outlook, Word, Teams, SharePoint
- Confident communicator who can balance politeness and firmness with deadlines
- Track record of independent work and taking ownership without needing repeated instructions
Apply with one swipe on Sorce. We auto-fill applications and apply on your behalf — no cover letters, no 40-minute forms.
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.