Executive Assistant & Office Manager
$65,000–$70,000 year
On-siteLeawood, Kansas, United States
Job Summary
Provide high-level administrative and personal support to executive leadership by managing schedules, coordinating priorities, and overseeing confidential business information. Handle financial coordination through expense processing, credit card reconciliations, bill payments, and monthly QuickBooks entries while preparing financial reports and supporting tax compliance. Maintain front desk operations, including receiving mail, greeting visitors, and managing supplies and vendor services to ensure a professional office environment. Coordinate logistics for meetings, company events, and team gatherings, and route important documents to appropriate stakeholders. This role combines executive assistance with operational oversight to ensure efficiency across the business, reporting to the VP of People & Talent within Nolan Living's Midwest and Texas portfolio.
Required Qualifications
- Unimpeachable integrity, serving as a trusted steward of information and fostering a culture of accountability, transparency, and professionalism across the organization.
- Proven experience supporting senior executives, office operations or a similar high-responsibility administrative role.
- Strong organizational and time management skills with exceptional attention to detail.
- Ability to manage multiple priorities and work independently in a fast-paced, dynamic environment.
- Strong communication skills, both written and verbal, with the ability to interact effectively across all levels of the organization.
- Financial and administrative acumen, including experience in expense management, reconciliations, or bookkeeping (QuickBooks, Concur)
- Proficient in Microsoft Office and other business systems
- Proactive, resourceful, and solution-oriented mindset
- High school diploma
- Background check
- Driver's License
- E-Verify
Desired Qualifications
- Bachelor's degree
- Experience in real estate, finance, or multi-entity business environment
- Bilingual proficiency in English and Spanish
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