Executive Assistant & Office Manager at Growth-Stage Fintech Startup
On-siteNew York City, New York, United States or New York, United States
Job Summary
Coordinate travel logistics, including flights and hotel options, for approximately 5-10 team members as needed. Manage office operations, including ordering supplies, snacks, and lunch, booking conference rooms, and welcoming guests. Support event and conference logistics, including registrations, hotel coordination, and room blocks. Provide proactive, periodic status updates on ongoing projects without needing to be prompted. Assist with scheduling by helping find meeting times across groups when looped into email threads. Serve as a reliable, on-top-of-it presence for a team that values transparency and follow-through. This role is based in NYC's Flatiron neighborhood, 5 days a week, with a salary of 110-140K DOE plus equity.
Required Qualifications
- Previous experience in an administrative, EA, or office management capacity
- Exceptional organizational skills
- Strong attention to detail
- Proactive and self-directed
- Ability to execute without heavy oversight
- Comfortable working with a wide range of personalities and communication styles
- Strong sense of urgency and responsiveness
- Excellent written and verbal communication skills
- Professional, polished presence
- Proficient with workplace tools such as Slack, Gmail, and Google Sheets/Excel
- Excited to work 5 days a week from an NYC office
Desired Qualifications
- Ideally at a startup or fast-paced company
- Familiarity with AI tools like Claude
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