Executive Assistant/Office Coordinator
Hybrid · New York City, New York, United States
New York City, New York, United StatesHybridFull TimeMid LevelNot SpecifiedUnknown
Type
Full Time
Level
Mid Level
Education
Not Specified
Company size
Unknown
Job Summary
Executive Assistant to senior leadership in the New York office; manage complex calendars, coordinate domestic and international travel, draft communications, prepare briefing materials, coordinate meetings and events, handle confidential information, process expense reports, and support NY office operations; assist with special projects, finance/client billing, and CRM data integrity, enabling executives to focus on clients and business development with a polished, discreet partnership.
Required Qualifications
- 5+ years of experience in an executive support role
- Demonstrated ability to support multiple senior stakeholders simultaneously in a fast-paced, high-expectation environment
- Exceptional organizational skills and meticulous attention to detail
- Strong written and verbal communication skills; able to represent executives professionally in all interactions
- High level of discretion and sound judgment when handling sensitive or confidential matters
- Proactive, solutions-oriented mindset — you anticipate needs rather than waiting to be asked
- Proficiency in Microsoft Office Suite; experience with CRM platforms (Salesforce, HubSpot, or similar) a plus
- Calm under pressure, adaptable to changing priorities, and capable of managing ambiguity with poise
- A professional demeanor and genuine commitment to supporting the success of the people and firm you serve
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