Executive Assistant / Office Administrator
On-siteCalgary, Alberta, Canada
Job Summary
Provide high-level administrative support to a Global VP by managing complex calendars, coordinating domestic and international travel, and preparing confidential presentations and meeting materials. Serve as the primary office operations contact for the Calgary location, overseeing facilities vendors, maintenance activities, and workspace logistics for employees and customers. Track action items, budgets, and purchase orders while anticipating executive needs to ensure leaders remain focused on business priorities. Coordinate customer visits, catering, and special events to maintain a professional, welcoming environment. Requires 4+ years of executive support experience and a flexible onsite presence; Monday, Tuesday, and Thursday onsite work is expected under a hybrid schedule.
Required Qualifications
- High School Diploma or equivalent
- 4+ years of experience supporting executives, senior leaders, or office operations
- Previous Executive Assistant, Senior Administrative Assistant, or Office Administrator experience
- Experience coordinating travel, events, facilities, and administrative operations
- Strong PowerPoint user, able to create customer quality presentations
- Experience with SharePoint and collaboration tools
- Professional, customer-focused approach with a strong attention to detail
- Calgary-based with the ability to maintain a regular and flexible onsite presence
- Mondays, Tuesdays, and Thursdays onsite presence
Desired Qualifications
- Advanced user of Microsoft Office Suite
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