Executive Assistant & Office Administrator
$70,000–$126,250 year
On-site · Wellesley, Massachusetts, United States
Job Summary
Executive Assistant and Office Administrator provides high-quality executive support to the CEO and Chief Commercial Officer, and operational support for the Wellesley office. Own calendar management, travel logistics (domestic and international), prepare meeting materials and follow-up communications, draft routine communications, and handle confidential information. Lead planning for annual commercial conferences, coordinate board meetings end-to-end, manage executive off-sites and company events, and serve as the primary on-site point of contact for the Wellesley office. Manage vendor relationships, facilities coordination, onboarding logistics, and administrative processes such as expense reports, invoices, and PO submissions. Requires in-person presence, strong discretion, proactive mindset, and advanced proficiency in Microsoft 365 tools; experience supporting C-suite executives in regulated environments is preferred. Local to Boston area strongly preferred; sponsorship for work authorization is not available.
Required Qualifications
- 5+ years of executive assistant or office administration experience in a corporate environment
- Demonstrated experience coordinating executive-level events, board meetings, or conferences
- High discretion; ability to manage confidential matters with absolute professionalism
- Reliable in-office attendance on designated days, plus flexibility for occasional in-person meetings or events
- Strong written communication and professional judgment
- Advanced proficiency in Microsoft 365 including Outlook, Teams, Word, Excel, PowerPoint and SharePoint
- Experience supporting C-suite executives in a life sciences, biotech, or similarly regulated industry
- Sponsorship or work authorization not available for this position
Additional Requirements
- Sponsorship or work authorization not available for this position
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