Executive Assistant
$70,000–$85,000 year
On-siteNew York City, New York, United States or New York, United States
Job Summary
Support two Senior Vice Presidents of Workplace Operations with day-to-day administrative functions and operational duties while handling special projects as assigned. Manage and track calendars proactively to anticipate needs, book travel, process expenses, and execute various department projects. Plan and execute events such as client dinners and departmental lunches with end-to-end support, organize internal and external meetings, and maintain a robust schedule. Develop positive relationships with stakeholder teams, draft communications, and oversee invoicing and vendor agreements. Welcome visitors and direct them to appropriate team members. This role requires full-time on-site work in New York City and involves travel and occasional weekend availability.
Required Qualifications
- 3-5+ years prior relevant experience, supporting senior Executives
- Exceptional communications skills (verbal and written)
- Proficient with MS Office - Outlook/Word/Excel/PowerPoint
- Ability to successfully multi-task and meet deadlines
- Excellent at problem-solving, taking initiative, and being very resourceful
- Excellent writing and organizational skills with attention to detail
- Ability to exercise a high level of discretion in handling confidential and sensitive information
- Willingness to travel and work overtime, and on weekends with short notice
- Must be willing to work in New York City office
- Must have unrestricted work authorization to work in the United States
- Must be 18 years or older
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