Executive Assistant
RemoteUnited States
Job Summary
Act as the main liaison between the Brand Director, management team, and clients to ensure smooth communication and task alignment. Manage the Director's calendar and email, including scheduling meetings, organizing labels, and maintaining inbox order. Oversee Asana management by creating templates, dashboards, and monitoring overdue tasks, while maintaining the Husk Management Sheet for data accuracy. Audit project boards to ensure deliverables are completed accurately and on time, and prepare weekly Pod Meeting notes and company-wide reports. Draft and proofread internal communications, presentations, and emails, and track sales, upsells, cancellations, and retention data. Support company events and team syncs, anticipating needs to optimize team workflows. This remote role requires a dual monitor setup, 8GB RAM, and 25 MBPS internet, with a schedule in Eastern Standard Time, Monday through Friday.
Required Qualifications
- At least 1 year of experience as an Executive Assistant, Project Coordinator, or similar role
- Strong familiarity with Asana, Google Workspace, and project management tools
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Comfortable working in a fast-paced, ever-changing environment
- High attention to detail and ability to anticipate needs before they arise
- Experience working remotely and managing schedules across time zones
- Proactive, resourceful, and solution-oriented mindset
- Must be tech-savvy and capable of learning new systems quickly
- A computer with dual monitor setup
- Computer with at least 8GB of RAM
- Must have at least 25 MBPS internet speed
- Camera with at least 1080p resolution
- Work schedule in Eastern Standard Time (EST), Monday-Friday only
Desired Qualifications
- Basic understanding of Amazon Seller Central or eCommerce operations
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