Executive Assistant
$120,000–$135,000 year
On-sitePalo Alto, California, United States
Job Summary
Own executive time with a point of view. Manage complex calendars, anticipate conflicts, and make informed tradeoffs to ensure leaders focus on high-value work. Keep leaders ahead of what's coming by tracking priorities, surfacing blockers, and providing necessary context for decisions. Build systems that create leverage by designing lightweight workflows and communication rhythms. Serve as a communications operator by drafting executive communications, synthesizing information, and translating it into clear priorities. Make execution seamless by owning travel, expenses, Board logistics, and leadership meetings. Work smarter with AI tools to improve research, preparation, and workflows while exercising sound judgment with confidential information. This role requires flexibility and responsiveness outside standard business hours.
Required Qualifications
- 5+ years supporting founders or C-level executives in a fast-paced, high-growth environment
- Upward management as a craft
- Excellent written communication, including the ability to synthesize complex information and write clearly in someone else's voice
- Strong systems thinking and a track record of improving processes, workflows, and tools
- Sharp prioritization instincts, exceptional judgment, and the ability to hold significant context while making decisions independently
- Presence, composure, and discretion that allow you to earn trust quickly and remain effective under pressure
- Genuine enthusiasm for AI and demonstrated ability to use technology to work faster and more effectively
- Fluency with Claude, Google Workspace, Slack, and Ramp, or the ability to become highly proficient quickly
- Support outside standard business hours
- Direct partnership with Mudflap's co-founders and executive team
Desired Qualifications
- Experience from Disney, Uber, Procore, DoorDash, Google, Meta, Capital One, Affirm, and Brex
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