Executive Assistant
$80,101–$108,098 year
On-siteMinneapolis, Minnesota, United States
Job Summary
Manage calendars, coordinate travel, and prioritize multiple projects while following through on issues promptly. Create and publish business materials, design presentations, and draft communications for internal and external audiences. Coordinate large meetings from planning to execution, including venue selection, catering, and team member gifts. Organize annual business planning, support onboarding for new interns, and maintain confidential filing systems with strict data retention policies. Handle incoming and outgoing communications, process invoices, and build relationships across diverse organizational levels. Make and answer telephone calls professionally while organizing team events and ordering office supplies.
Required Qualifications
- Minimum of 10 years supporting senior leaders in a corporate environment
- Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status
- Highly proficient in Microsoft Suite (Outlook, Teams, Word, Excel, PowerPoint)
- Ability to learn and become proficient with online portals (NASDAQ) and online survey tools (SurveyMonkey)
- Core infrastructure systems (Oracle)
- Basic understanding of computer networks
- Consistently maintain a high level of professionalism and confidentiality
- Anticipate needs, problems, critical issues, and opportunities as they arise
- Capability to creatively problem solve and deliver viable solutions
- Excellent written and verbal communication skills
- Attention to detail
- Interact with a wide variety of staff and management at all levels in an ever-changing environment
- Remaining flexible, resourceful, proactive, and efficient
- Unimpeachable degree of confidentiality with sensitive and confidential information
- Extreme discretion
- Prudence
- Ability to perform complicated assignments as well as mundane tasks
- A positive attitude
- Helpful demeanor
- Active listening skills
- Effective communication
- Openness to diverse input and feedback
- Ability to conduct basic research
- Can comfortably navigate the Internet
- Filter out pertinent information
- Provide documentation and summary of research results
- Excellent phone skills
Desired Qualifications
- Bachelor's degree preferred but not required
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