Executive Assistant
$50,000–$80,000 year
Hybrid · Ottawa, Ontario, Canada
Job Summary
Coordinate and schedule internal and external meetings, events, and travel arrangements; manage executive calendars and email communication; prepare agendas, take minutes, and distribute accordingly; enhance client relationships through prompt communication and addressing queries and managing and updating accounts in the CRM platform; review, modify, and prepare documents, reports, and presentations; facilitate communication to and from leaders across the Firm; prepare and submit expense reports; maintain electronic and paper filing systems; provide backup support during absences and collaborate with other team members; contribute to process improvements and new ideas.
Required Qualifications
- 3-5 years of experience supporting one to multiple executives in an executive assistant role
- Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and MS Teams; familiarity with SharePoint is an asset
- Excellent organizational and time management skills
- Ability to pivot and/or prioritize multiple projects and deadlines efficiently and accurately
- Experience in a professional services environment preferred
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