Executive Assistant
$63,395–$85,751 year
On-siteNew York City, New York, United States or New York, United States
Job Summary
Manage all internal and external scheduling for the District Attorney and Executive staff, including real-time calendar adjustments and meeting coordination. Prepare daily and weekly briefing materials, monitor the BraggA inbox, and route communications while overseeing digital signature workflows. Coordinate HR and legal logistics for interviews and retirements, support administrative procedures like notarizations and travel, and provide front desk coverage with meeting logistics. Reconcile the calendar daily, conduct periodic audits, and manage the executive vacation schedule with monthly reminders and record keeping. Support ongoing administrative, operational, and special projects assigned by the District Attorney and Executive staff.
Required Qualifications
- Bachelor's degree from an accredited college or university
- One (1) year of full-time administrative, executive support, office operations, or related experience
- Two (2) years of full-time administrative, executive support, office operations, or related experience
- Three (3) years of progressively responsible administrative, executive support, office operations, or related experience
- Four (4) years of progressively responsible executive administrative, office operations, or related experience
- Five (5) years of progressively responsible executive support, administrative operations, or related experience
- Six (6) years of progressively responsible executive administrative, operations, or related experience
- Seven (7) years of progressively responsible executive support, administrative management, operations, or related experience
- Authorization to work in the United States
- Excellent diction and telephone skills
- Excellent written and verbal interpersonal, organizational, and communication skills
- Must be able to perform under pressure in a fast-paced environment
- Must be extremely detail-oriented
- Must be self-motivated
- Must be highly organized
- Must be resourceful
- Must be reliable
- Proficient in Microsoft Word
- Proficient in Microsoft Excel
- Proficient in Microsoft Access
- Ability to follow directions
- Ability to apply proper policies, procedures and guidelines
- Dependable team player who works collaboratively and cooperatively with staff in a team-oriented environment
- Ability to interact with all levels of staff and witnesses
- Excellent attendance and punctuality
Desired Qualifications
- Ability to multi-task and meet deadlines
- Ability to work with frequent interruptions and adapt to changes in workflow
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