Executive Assistant
$55,000–$65,000 year
On-site · Melville, New York, United States
Job Summary
Executive Assistants (2 openings) to support C-Suite at an ABA therapy organization in Melville, NY. Responsibilities include managing executive calendars, scheduling appointments and travel, coordinating internal and external meetings, preparing correspondence, reports, and presentations, serving as front desk contact, handling multi-line phones, maintaining filing systems (digital in Google Workspace and physical), assisting with office management and bookkeeping tasks (QuickBooks), and supporting special projects. Ideal candidates have 3–5+ years supporting C-suite or senior leadership, a Bachelor’s degree or equivalent experience, strong MS Office and Google Workspace skills, excellent written and verbal communication, familiarity with HIPAA/regulatory environments, and prefer healthcare or behavioral health experience; bilingual candidates are encouraged. Benefits include 401(k) matching, health insurance, HSA, PTO, vision, and more.
Required Qualifications
- Bachelor's degree in Business Administration, Healthcare Administration, or related field (or equivalent experience)
- 3–5+ years supporting C-suite or senior leadership as an Executive Assistant or Chief of Staff
- Advanced proficiency in Microsoft Office Suite & Google Workspace
- Outstanding written and verbal communication skills
- Healthcare or behavioral health experience is a strong plus
- Familiarity with HIPAA standards and regulated clinical environments preferred
- Proven experience as an executive assistant or in a similar administrative role within an office environment
- Strong computer skills and etiquette, including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Calendar, data entry, and general office software
- Experience with office management tasks such as filing systems, calendar management, appointment scheduling, and clerical duties
- Familiarity with multi-line phone systems and front desk operations; previous medical or dental receptionist experience is a plus
- Knowledge of bookkeeping or QuickBooks is advantageous for supporting financial recordkeeping tasks
- Strong time management skills coupled with the ability to proofread documents meticulously for accuracy
Additional Requirements
- Local candidates preferred in Melville, NY area
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