Executive Assistant
$47,000–$62,000 year
On-siteArlington, Virginia, United States or Arlington, Texas, United States
Job Summary
Monitor shared Executive Affairs email inboxes and SharePoint-based task management systems for incoming requests, then log, track, and route taskings in accordance with established standard operating procedures. Generate routine reports to support leadership awareness and workload management while assisting in the review, assignment, prioritization, and deconfliction of Executive Affairs taskings under Government direction. Coordinate with Executive Secretariat and program offices to facilitate workflows, schedule meetings and conference calls, and prepare correspondence, briefing materials, and meeting agendas. Proofread written products for accuracy and adherence to agency standards, maintain electronic and hard-copy files per federal records management policies, and support additional administrative tasks and special projects. This role is contingent upon LMD Agency being awarded the federal contract and is an on-site position in Arlington, VA.
Required Qualifications
- Currently holds, or is able to obtain, a Department of Homeland Security (DHS) Fitness Determination.
- High school diploma or equivalent.
- Minimum of one (1) year of demonstrated experience providing administrative and clerical support in a professional office environment.
- Experience supporting executive offices, project teams, or organizational leadership through administrative coordination and office management.
- Demonstrated experience performing administrative duties, including: Word processing, Research, Proofreading and editing, Copying and binding documents, Maintaining department and client files, Preparing expense reports, Coordinating meetings and events.
- Strong organizational skills with the ability to manage multiple assignments and competing priorities.
- Excellent written and verbal communication skills.
- Strong attention to detail and commitment to producing high-quality work products.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Microsoft Teams, and SharePoint.
- Must be able to exercise sound judgment, maintain confidentiality, and work effectively in a fast-paced executive office environment.
- Must be able to obtain, or currently holds, a Department of Homeland Security (DHS) Fitness Determination.
- Must be able to obtain, or currently holds, a Department of Homeland Security (DHS) Fitness Determination.
Desired Qualifications
- Experience supporting federal agencies.
- Familiarity with Executive Secretariat (ExecSec) operations, task management systems, or executive correspondence processes.
- Experience supporting senior executives or leadership teams in an administrative capacity.
- Knowledge of federal records management and document control procedures.
- Experience coordinating meetings, maintaining calendars, and supporting executive scheduling.
- Familiarity with SharePoint-based workflow systems and Microsoft Power Platform tools.
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