Executive Assistant
On-siteLusaka, Lusaka Province, Zambia
Job Summary
Own the CEO's calendar as a strategic asset, designing weeks that prioritize top initiatives and protect intentional thinking time. Sequence days for energy management, coordinate meetings across Zambia, the UK, South Africa, and the US time zones, and arrange domestic and international travel with contingency plans. Triage inbound requests to route only critical communications to the CEO, prepare agendas and briefing materials, and ensure decisions are teed up before meetings. Handle expense reports, track follow-ups, and identify emerging issues early to surface risks and options. Work evenings and weekends across time zones, remaining available outside regular business hours. Based in Lusaka, Zambia, with genuine mobility for domestic and international travel.
Required Qualifications
- Based in Zambia
- 7+ years supporting senior executives, ideally at the CEO level, in a fast-moving environment
- Exceptional calendar management and organizational skills
- Strong gatekeeping instincts
- Able and willing to travel domestically and internationally at a moment's notice
- Available outside of regular business hours and across time zones
- Flawless attention to detail
- Comfortable in real-time communication tools (Slack preferred)
- Already experimenting with AI, or excited to learn
- Professional, discreet, and unflappable under pressure
- Available evenings and weekends when the situation calls for it
- A genuine team player who collaborates well with other EAs and pitches in beyond your immediate scope when needed
- All candidates must be legally authorized to work in the Zambia
Desired Qualifications
- Lusaka strongly preferred
- Experience supporting a CEO or C-suite executive in a high-growth or global company
- Familiar with executives who operate across multiple time zones and geographies
- Experience with government, investor, or partner relationship coordination
- Comfortable working across cultures with global teams
- Experience with a culture of high ownership and responsiveness
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