Executive Assistant
$57,485–$77,110 year
On-siteVernon, British Columbia, Canada
Job Summary
Coordinate senior leadership calendars, travel logistics, and meeting agendas while drafting minutes and managing COUPA expense processes. Prepare reports, presentations, and business documents, then process invoices and coding for senior leaders. Manage sensitive correspondence, purchase requisitions, and equipment replacements for executives and teams. Organize off-site functions, training sessions, and newsletters while maintaining diplomatic relationships with internal and external customers. Provide professional backup for Executive Assistants and ensure corporate initiatives are communicated effectively. Flexible working hours, overtime when required, and occasional travel. Salary range $57,485 to $77,110.
Required Qualifications
- 5 + years' experience in a senior administrative position
- An Executive Administrative diploma / certificate, or equivalent combination of education and experience
- Demonstrated advanced experience with Microsoft Software Suite (e.g., Word, Excel, Publisher, Outlook, PowerPoint etc.)
- Demonstrated experience booking and coordinating travel for executives and large groups
- High standards of ethics and confidentiality to handle sensitive information
- Demonstrates a strong initiative, judgment and the flexibility to thrive in a fast-paced and ever-changing environment
- Ability to multi-task and manage multiple projects simultaneously
- Possesses strong project management skills with the ability to multi-task and manage multiple projects simultaneously while working under limited supervision
- Excellent interpersonal, written and verbal communication skills
- Flexible working hours
- Overtime when required
- Occasional travel
- Candidates considered for the role must be legally eligible to work for any employer in Canada
- A Canadian Criminal Record Check may be required for certain positions as part of the final stages of the hiring process
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