🥥Executive Assistant - Job Code: 1782854458642053
$9,000–$9,000 year
RemotePhilippines
Job Summary
Manage the client's inbox and triage high-volume email while owning calendar management and scheduling for internal and external stakeholders. Coordinate meeting bookings, follow up on pending deliverables, and maintain high visibility on action items, especially when the client is unavailable. Prepare priority lists, flag commitments one to two weeks out, and support in-person logistics including room bookings, catering, and travel buffers. Communicate respectfully with high-level executives and potentially handle light marketing or admin overflow. Requires strong Outlook and calendar management experience, excellent communication skills, and proficiency with Microsoft 365, MailChimp, and Canva. Part-time role (20 hours/week) with a monthly rate of $750, available 7 AM–11 AM Pacific.
Required Qualifications
- English proficiency (CEFR level)
- Manage the client's inbox and triage high-volume email
- Own calendar management and scheduling
- Coordinate meeting bookings with internal and external stakeholders across busy schedules
- Follow up on unread emails, pending deliverables, and outstanding action items
- Maintain high visibility with the client on what needs action
- Prepare priority lists and help brief on urgent items, upcoming meetings, and prep needs
- Flag commitments 1–2 weeks out
- Support in-person meeting logistics such as room bookings, catering, expense reports, and travel arrangements
- Build in travel buffers before and after lunches, dinners, coffee meetings, and other in-person appointments
- Communicate thoughtfully with high-level clients running large family enterprises
- Strong Outlook and calendar management experience
- Ability to proactively manage scheduling, travel logistics, and executive priorities
- Excellent communication skills
- Polished, professional tone when working with executives and clients
- Highly organized, detail-oriented, and proactive
- Confidence to respectfully follow up, prioritize tasks, and handle confidential information with discretion
- Microsoft 365
- Outlook
- SharePoint
- Microsoft Planner
- MailChimp
- Wix
- HubDoc
- Canva / PowerPoint
- Slack / Teams / WhatsApp / text for urgent communication
Desired Qualifications
- Marketing support experience, especially MailChimp
- Familiarity with Wix, Canva, and PowerPoint
- Experience supporting executives or serving executive-level clients in a high-touch environment
- Support light marketing/admin overflow if capacity allows
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