Executive Assistant

Manage complex calendars for multiple C-Suite executives, balancing competing priorities and ensuring efficient use of executive time. Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, visas, and contingency planning. Prepare and reconcile executive expense reports in accordance with company policies. Coordinate executive meetings, including scheduling, logistics, meeting materials, catering, and follow-up actions. Screen and prioritize requests for executive time while coordinating across internal and external stakeholders. Serve as the primary coordinator for day-to-day office operations, managing workspace assignments, conference room scheduling, kitchen supplies, and inventory. Arrange catering, room setup, and visitor access for customer visits and executive briefings. Maintain administrative records, process purchase requests, and coordinate shipping and receiving. Identify opportunities to improve administrative processes and support special projects assigned by the Senior Director, Executive Operations & Engagement.