Executive Assistant
On-siteSantiago, Santiago Metropolitan, Chile
Job Summary
Manage dynamic calendars for the Country Manager and designated executives, coordinating internal and external meetings, agenda preparation, and logistics. Act as a liaison between leadership and stakeholders, screening correspondence, managing travel arrangements including visas and itineraries, and supporting conferences and corporate events. Prepare presentations, reports, and executive documentation while maintaining accurate records and confidential filing systems. Draft communications in English and Spanish and collaborate with cross-functional teams to drive administrative process improvements. Provide flexible support for ad-hoc projects and business priorities within a fast-paced international environment.
Required Qualifications
- 5+ years of experience supporting senior leadership or C-Level executives in multinational or fast-paced corporate environments
- Advanced bilingual proficiency in English and Spanish, both written and spoken
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams, Zoom, and SharePoint
- Experience coordinating complex travel arrangements, executive meetings, and corporate events
- Excellent organisational, prioritisation, and time management skills, with the ability to manage multiple responsibilities simultaneously
- Excellent interpersonal and communication skills, with the ability to interact effectively with all levels of the organisation
- Ability to work under pressure and respond effectively to changing priorities
- Proactive mindset with the ability to anticipate executive and business needs
- Strong attention to detail and excellent organisational skills
- High level of professionalism, discretion, and confidentiality
- Strong problem-solving skills with a proactive and adaptable approach
- High emotional intelligence and ability to build effective working relationships across teams and organisational levels
- Strong team player with a collaborative mindset and positive approach to teamwork
- Strong cultural awareness and adaptability within international environments
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