Executive Assistant Intern (Philippines)
On-site · San Antonio Province of Zambales, Central Luzon, Philippines
Job Summary
Assist in managing executive calendars, travel arrangements, preparing and organizing documents, coordinating internal and external communications, taking meeting minutes, maintaining records and databases, and supporting daily operations and special projects for Planate Management Group. The role emphasizes confidentiality, professionalism, strong communication, and proactive process improvement, with a focus on administrative duties, calendar and travel coordination, and creating efficient workflows.
Required Qualifications
- Excellent verbal and written communication skills in English
- Highly organized, detail-oriented, and able to prioritize tasks effectively
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Skilled in calendar management, email handling, and scheduling coordination
- Strong time-management and multitasking abilities in a fast-paced environment
- Demonstrates a professional attitude, reliability, and strict confidentiality
- Fast learner with a proactive mindset and willingness to take initiative
- Assist in managing executive calendars, including scheduling meetings, appointments, and events
- Support email management, including drafting responses, organizing inboxes, and flagging priorities
- Prepare and organize documents, reports, presentations, and meeting materials
- Coordinate internal and external communications in a professional manner
- Take meeting minutes and track action items to ensure timely follow-up
- Maintain and update records, files, and databases accurately and confidentially
- Assist in travel arrangements such as bookings, itineraries, and logistics
- Handle administrative tasks including filing, data entry, and office coordination
- Support executives in daily operations and special projects as assigned
- Ensure strict confidentiality of sensitive information
- Proactively identify opportunities to improve processes and efficiency
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