Executive Assistant – Instrument and Enterprise Services
$72,800–$108,160 year
On-sitePittsburgh, Pennsylvania, United States or Waltham, Massachusetts, United States
Job Summary
Manage complex calendars, coordinate international and domestic travel, and plan strategic meetings for three Vice Presidents in the Instrument and Enterprise Services Division. Review and process expense reports, prepare presentations and reports, and create organizational charts while managing team budgets. Facilitate annual, quarterly, and monthly meetings, handle confidential information with discretion, and conduct research to support decision-making. Serve as a primary contact for internal and external parties, prioritize multiple deadlines, and contribute to special projects. This role supports senior leadership in a fast-paced environment focused on making the world healthier, cleaner, and safer.
Required Qualifications
- Must be legally authorized to work in the United States without sponsorship
- Must be able to pass a comprehensive background check, which includes a drug screening
- Must be able to work in an on-site location in Pittsburgh, PA or Waltham, MA
- High school diploma required
- Minimum of five (5) years of executive administrative experience
- Bachelor's Degree plus two (2) years of executive assistant experience supporting senior leadership
- Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
- Outstanding organizational and time management skills with the ability to manage multiple competing priorities
- Strong written and verbal communication skills with exceptional attention to detail and professional presence
- Demonstrated ability to handle highly confidential and sensitive information with discretion and sound judgment
- Exceptional interpersonal skills with the ability to interact effectively with all levels of the organization, including senior leadership
- Experience managing complex calendars across multiple time zones
- Experience coordinating complex international travel and detailed logistics, including managing visa requirements
- Proficiency with expense management systems (e.g., Concur) and virtual meeting platforms
- Proven ability to work independently, anticipate needs, and proactively solve problems
- Strong project management and event planning capabilities
- Collaborative mindset with the ability to work effectively in a global, matrixed environment and build cross-functional relationships
- Ability to adapt quickly in a fast-paced, dynamic environment with shifting priorities
- Flexibility to support global teams and occasionally work outside standard business hours
Desired Qualifications
- Preferred Fields of Study: Business Administration, Secretarial Science or related field
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