Executive Assistant (industries including Construction, HVAC, Plumbing, or similar Home Services sectors) - 63027647784
RemoteSouth Africa
Job Summary
Manage the executive calendar, coordinate meetings with internal teams, contractors, and vendors, and monitor email inboxes to handle administrative requests. Prepare agendas, meeting notes, reports, and presentations while organizing digital files and tracking deadlines. Assist with project coordination across multiple businesses in HVAC, Plumbing, and Mortgage Finance, including travel arrangements and hiring onboarding. Forecast requirements and resolve issues proactively within a rapidly expanding entrepreneurial setting. Utilize Google Workspace, Asana, HubSpot, and ServiceTitan to maintain accurate records and support operational initiatives.
Required Qualifications
- Minimum of 3 years in Executive Support, Personal Assistance, or Operational Coordination supporting a business owner / C-suite
- Superior command of English, both in written and oral communication
- Proven capacity to organize complex tasks and handle various priorities at once
- Meticulous attention to detail and a strong sense of professional autonomy
- Thrives within a rapid-scale entrepreneurial setting
- Capable of forecasting requirements and resolving issues before they arise
- Tech-savvy: Skilled in Google Workspace, MS Office, Slack, and Zoom/Teams; proficient with Project Management (Asana, ClickUp, Monday.com, Trello) and CRM platforms (HubSpot, Jobber, ServiceTitan, Housecall Pro)
- Priority Location: LATAM / South Africa
- Working Hours: 8am - 5pm PST
- Type of contract: Independent Contractor
- Type of job: Remote
Desired Qualifications
- Desirable: Competence in utilizing AI platforms like ChatGPT to enhance output
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