Executive Assistant I TDS
$70,000–$95,000 year
On-siteNew York, United States
EXPIREDNew York, United StatesOn-siteFull Time$70,000–$95,000 yearEnterprise
Full TimeEnterprise
Job Summary
Provide dedicated administrative support to executives, managing schedules for meetings, conferences, and travel while screening calls and directing correspondence. Prioritize workload to meet service level agreements by completing day-to-day and weekly processes with limited supervision. Prepare reports, format communications, take minutes, and manage office inventory as needed. Exercise discretion when handling sensitive material and escalate non-standard activities. Maintain accurate documentation consistent with regulatory requirements and the Bank Code of Conduct.
Required Qualifications
- Post-Secondary education
- 2+ years of experience
- Proficiency gained through job related training
- Working level knowledge of the business unit / operational functions
- Knowledge of regulatory issues/requirements for jurisdictions
- Knowledge of and compliance with Bank Code of Conduct
- Ability to prioritize and manage own workload to meet SLA requirements
- Ability to consistently exercise discretion in managing correspondence
- Ability to understand and apply operating policies and procedures
- Ability to ensure documentation is accurate and properly reflects business intentions
- Ability to ensure documentation is consistent with relevant rules / regulations
- Ability to escalate non-standard or high-risk activities as necessary
- Ability to identify and recommend opportunities to enhance productivity, effectiveness and operational efficiency
- Ability to ensure necessary due diligence to support the accuracy of all activities
- Ability to participate fully as a member of the team
- Ability to support a positive work environment that promotes service to the business, quality, innovation and teamwork
- Ability to ensure timely communication of issues / points of interest
- Ability to continuously enhance knowledge / expertise in own area
- Ability to participate in knowledge transfer within the team and business unit
- Ability to participate in personal performance management and development activities
- Ability to contribute to a fair, positive and equitable environment that supports a diverse workforce
- Ability to act as a brand ambassador for your business area/function and the bank, both internally and/or externally
- Ability to apply common sense to deal with problems involving standardized situations
- Ability to read, write and comprehend instructions
- Ability to perform adding, subtracting, multiplying and dividing
- Ability to perform sedentary work continuously
- Ability to perform multiple tasks continuously
- Ability to operate standard office equipment continuously
- Ability to respond quickly to sounds occasionally
- Ability to sit continuously
- Ability to stand occasionally
- Ability to walk occasionally
- Ability to move safely in confined spaces occasionally
- Ability to lift and carry under 25 lbs occasionally
- Ability to squat occasionally
- Ability to bend occasionally
- Ability to reach forward occasionally
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