Executive Assistant I
$48,100–$96,200 year
On-siteChicago, Illinois, United States or Rosemont, Illinois, United States
Job Summary
Manage the executive's calendar, coordinate travel, and arrange meetings with agendas and reserved facilities. Screen incoming calls and direct them to subordinates or the executive, while answering complex questions from internal and external customers. Handle confidential correspondence, distribute mail, and prepare reports by editing drafts and gathering sensitive information. Serve as a liaison for purchasing, personnel, and operational issues, ensuring risk management and policy compliance. Maintain a confidential file system and organize records. Perform moderately complex reporting and analysis, distributing results to appropriate stakeholders.
Required Qualifications
- Ability to properly read and write well enough to type, edit, and proof general business correspondence and prepare reports as normally acquired through completion of a high school education
- In-depth knowledge of company policies, procedures, and operations
- Five or more years of secretarial/administrative experience
- Ability to accurately and efficiently record and type dictation involving a normal range of business vocabulary, or a limited and recurring range of special terminology normally acquired though a one-year business college program
- Experience with Microsoft office products, such as Word and Excel
- Ability to maintain a high level of confidentiality and professionalism
- Ability to multitask, handling multiple tasks and projects simultaneously
- Strong interpersonal skills to build relationships across the organization
- Demonstrates problem-solving skills to handle moderately complex issues
Desired Qualifications
- At least three years with company
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