Executive Assistant (Hybrid)
$37,898–$53,102 year
HybridWheeling, West Virginia, United States
Job Summary
Manage executive-level administrative support, including calendar and meeting coordination, complex travel bookings, expense reporting, and phone management for senior professionals. Handle confidential information such as credit card data and distribution lists while performing quality assurance on your own work and others. Serve as a subject matter expert and resource for junior employees, assist in developing training plans, and deliver training to the administrative team. Troubleshoot basic equipment problems, prioritize workflows, and communicate professionally with clients and team members to meet contracted deadlines. Work Monday through Friday with hybrid onsite days in Wheeling.
Required Qualifications
- Associate degree or advanced degree preferred, Commensurate experience may be considered in lieu of education, based upon candidate's overall employment history
- 5+ years' experience supporting at the executive level in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of (3) years or more. Formal education and/or training may be considered in lieu of experience
- Excellent calendar management experience and skills, including the coordination of complex executive meetings
- Advanced in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills; able to technically troubleshoot applicable software specific to the business/client
- Familiar with other software programs for providing administrative support
- Previous experience scheduling travel arrangement strongly preferred
- Previous experience providing administrative support at the executive level preferred
- Ability to interact well with all levels of management
- Able to be trusted with highly sensitive and confidential information and handle with professionalism and discretion
- Strong attention to detail; able to work on multiple projects simultaneously with little to no errors
- Must have excellent organizational skills
- Must be able to meet deadlines and complete all projects in a timely manner and maintain professionalism and composure when working with immediate deadlines
- Able to exercise good judgment to make decisions that conform to business needs and policy
- Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level
- Ability to effectively work independently with strong decision-making abilities with minimal supervision as well as the ability to work collaboratively as part of a team
- Ability to work in a fast-paced, high volume environment with efficient and effective multi-tasking skills
- Ability to communicate professionally both verbally and in writing
- Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions
- Must be self-motivated with a positive attitude while remaining flexible, proactive, resourceful and efficient
- Proven customer service skills are required to create, maintain, and enhance customer relationships
- Must be able to work overtime as needed
- Business casual and/or professional attire required
- All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen
Desired Qualifications
- Associate degree or advanced degree preferred
- Commensurate experience may be considered in lieu of education, based upon candidate's overall employment history
- Previous experience scheduling travel arrangement strongly preferred
- Previous experience providing administrative support at the executive level preferred
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