Executive Assistant (Hudson)
On-siteHudson, Ohio, United States
Job Summary
Manage executive calendars, draft correspondence, and coordinate complex travel for senior leaders using autonomous judgment to resolve scheduling conflicts and optimize time allocation. Own end-to-end meeting preparation, document systems, and expense reporting while leveraging AI productivity tools to maximize efficiency and accuracy. For the onsite-designated role, hold delegated authority for day-to-day office operations, including vendor selection, supply procurement, and facilities management at Ren's Indianapolis headquarters. Serve as a trusted operational partner by anticipating needs, resolving issues proactively, and making sound decisions on resource allocation without routine supervision.
Required Qualifications
- Associate's degree
- Bachelor's degree, preferred
- 2–4 years of executive support experience in a professional environment
- demonstrated history of operating independently and making decisions on behalf of senior leaders without routine supervision
- Prior experience supporting multiple executives
- working in a shared services model
- Strong written and verbal communication skills
- ability to represent executives professionally in correspondence and interactions with internal and external stakeholders
- Highly organized
- strong attention to detail
- demonstrated ability to independently prioritize and manage complex, competing workstreams across multiple executives
- Demonstrated ability to handle sensitive and confidential information with professionalism and integrity
- Comfortable navigating shifting priorities in a fast-paced, entrepreneurial environment
- Willing to step into new assignments and flex across different executives' needs as part of the shared EA pool
- Proficient with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
- Proficient with video conferencing tools (Zoom, Teams)
- Prior experience supporting office operations, managing supplies or vendors, or serving as an office point of contact
Desired Qualifications
- Advanced proficiency with AI and modern productivity tools
- Working familiarity with AI productivity tools (e.g., ChatGPT, Claude, Copilot, or equivalent) for drafting, summarizing, and research
- Comfortable adopting new tools and incorporating them into daily workflows
- Familiarity with expense management or project management tools
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