Executive Assistant
$55,000–$65,000 year
On-siteSilver Springs, Nevada, United States
Job Summary
Manage the executive's schedule by screening requests, anticipating priorities, and resolving conflicts before they arise. Prepare for meetings by vetting attendees, providing background information, and drafting correspondence to conserve time. Handle office duties including transcribing documents, routing communications, and distributing meeting minutes and action items. Greet visitors, direct inquiries, and escort guests around facilities while maintaining confidentiality and protecting confidential information. Reserve conference rooms, arrange travel, and ensure proper documentation of all interactions.
Required Qualifications
- Bachelor's degree in Business, Communications, Government & International Politics, Political Science, or a related field
- Two (2) years of Executive Assistant or Administrative Assistant experience
- Associate's degree in Business, Communications, Government & International Politics, Political Science, or a related field
- Four (4) years of Executive Assistant or Administrative Assistant experience
- High school diploma or GED
- Six (6) years of progressively responsible Executive Assistant or Administrative Assistant experience
- Current and valid Nevada Driver's License
- Experience supporting executive-level leadership
- Ability to anticipate needs
- Ability to exercise sound judgment
- Ability to manage confidential information
- Ability to provide exceptional administrative and operational support in a fast-paced environment
- Excellent written and verbal communication skills
- Excellent organizational and time management skills
- Ability to work in a professional manner with employees, customers and guests
- Ability to maintain high level of confidentiality
- Proficiency in Microsoft Office Suite
- Ability to generate accurate reports and documents
- Ability to handle multiple priorities
- Ability to adjust to high pressure and frequently changing business activities
- Ability to be persistent and diligent in follow-up on action items
- On-site employment in Silver Springs, Nevada
- Ability to use standard office equipment
- Ability to enter shop or testing environments
- Ability to follow safety procedures and personal protective equipment (PPE)
- Ability to walk on uneven ground
- Ability to climb stairs
- Ability to occasionally travel locally for meetings, training sessions, company events, or business-related activities
Desired Qualifications
- Technical or editorial experience
- Prior experience working with small business owners
- Prior experience working with military or Government entities
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