Executive Assistant
HybridLos Angeles, California, United States
Los Angeles, California, United StatesHybridFull TimeSmall
Full TimeSmall
Job Summary
Manage daily calendars for 2-3 senior executives, responding to internal and external meeting requests while arranging travel, accommodations, and itineraries. Serve as the primary point of contact for external guests and host external meetings by partnering with event organizers and internal stakeholders. Establish the standard for all future EA hires by collaboratively building out new processes and standards. Work cross-functionally with administrative and operations teams to ensure seamless office communication. Be willing to travel to LA, ATL, or DC as needed and work onsite in LA a minimum of two days per week.
Required Qualifications
- A minimum of 4+ years administrative experience supporting senior-level executives in a fast-paced environment
- Excellent written, verbal, and interpersonal communication skills
- Approachable style and ability to effectively and professionally interface with high-level executives, clients, employees, and business associates both internal and external
- Strong organizational and time management skills
- Proven experience in multi-tasking and collaborating with multiple people and priorities, while delivering high-quality results and follow-through
- Must be able to work onsite in LA a minimum of two days per week as needed by leadership to support a growing organization
- Demonstrates curiosity and a desire to understand company goals
- Ability to pivot quickly as new context emerges while collaborating effectively within a dynamic team environment
- Proven ability to handle confidential and sensitive information in a professional manner
- Excellent attention to detail and accuracy
- Strong Microsoft Office Suite skills and proficiency in scheduling meetings in multiple time zones
- Experience planning and booking international travel, and handling executive monthly expense reports
- Must either be a 'U.S. person' as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing
Desired Qualifications
- Experience working with CRM systems, Slack, Confluence, Ramp
- Experience working in a tech start-up
- Experience supporting teams in a highly collaborative environment
- Experience coordinating executive-level meetings requiring security clearance
- Experience supporting engineering/product teams
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