Executive Assistant
On-siteHouston, Texas, United States
Job Summary
Own the CEO's calendar end-to-end, proactively scheduling, resolving conflicts, and protecting time for priority work across Houston, San Antonio, Austin, San Marcos, and Dallas/Fort Worth. Coordinate travel, meetings, and site visits while preparing the CEO for each day with relevant context, documents, and priorities. Actively use AI tools and automations to streamline scheduling, correspondence, research, and reporting workflows. Maintain fluency in construction and electrical contracting concepts to represent the CEO credibly with field leadership, vendors, and clients. Handle sensitive business and personal matters with absolute discretion, drafting and managing correspondence on the CEO's behalf. Serve as a trusted gatekeeper, filtering and prioritizing incoming requests to protect executive time. Take ownership of ad hoc special projects spanning HR, recruiting, operations, and business development. Reliable early-morning coverage begins between 6:00 AM and 7:00 AM.
Required Qualifications
- Early riser able to reliably begin the workday between 6:00 AM and 7:00 AM
- 3+ years supporting a senior executive or owner in a fast-paced environment
- Demonstrated fluency with AI tools and modern productivity software
- Experience operating within or supporting complex, multi-site operational environments
- Exceptional organizational, communication, and independent problem-solving skills
- High level of professional discretion with confidential information
Desired Qualifications
- Background in construction, electrical contracting, hospitality, or founder-led growth environments
- Familiarity with JazzHR or similar platforms
- Bachelor's degree or equivalent professional experience
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