Executive Assistant
$95,000–$105,000 year
HybridBoston, Massachusetts, United States
Job Summary
Provide Executive Assistant support to senior Managing Directors and Product Management leaders by managing complex calendars across multiple time zones, planning virtual and in-person meetings, and coordinating domestic and international travel arrangements. Handle expense reimbursement, respond to communications via email and MS Teams, and proactively resolve scheduling conflicts. Foster a professional environment for internal teams and external parties while maintaining high attention to detail and strong stakeholder relationships. This hybrid role includes 18 remote workdays per quarter and offers a base salary of $95,000–$105,000. HarbourVest is a global private markets firm with over $146 billion in assets under management.
Required Qualifications
- Excellent written and verbal communicator
- Able to communicate professionally and confidently with colleagues of all levels
- Highly organized and able to balance multiple responsibilities and prioritize effectively
- Committed to excellence with high attention to detail and follow-through
- Technologically proficient with a thorough knowledge of Microsoft Office Suite
- Ability to learn and adapt quickly to other applications
- Demonstrated experience in supporting senior leadership with calendar management
- Experience coordinating travel, predominantly domestic
- Experience with onsite meeting coordination and workroom production
- Motivated, self-starter with the ability to work independently as well as part of a team
- Ability to build and foster strong working relationships with stakeholders at all levels, and across multiple functions and geographies
- Problem solving skills with a bias for action leveraging data, technology applications and other tools
- 10 years+ Executive Assistant support experience supporting senior executives
Desired Qualifications
- Knowledge of SAP Concur Expense platform
- Salesforce
- Bachelor of Arts (B.A.), Bachelor of Science (B.S.), or equivalent experience
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