Executive Assistant
$98,000–$163,000 year
On-site · Washington, District of Columbia, United States
Job Summary
Executive Assistant to senior leadership within the Department of State, providing high-level administrative, operational, and front-office support. Responsibilities include composing leadership correspondence, routing documents for action, calendar and task management, SharePoint administration, developing dashboards with MS Power BI, managing procurement requests via Ariba, and maintaining internal/external sites. Requires active SECRET clearance, 5+ years of administrative/secretarial experience (including 2+ years supporting executive management and 1+ year analyzing mission-oriented programs), strong proficiency in Microsoft Office and SharePoint, and experience coordinating with stakeholders to support office, project, and program functions.
Required Qualifications
- Active SECRET federal security clearance
- HIGH SCHOOL diploma or equivalent
- FIVE (5) years of increasingly responsible administrative or secretarial experience, including TWO (2) years supporting executive-level management and ONE (1) year of specialized experience analyzing and evaluating mission-oriented programs using quantitative and qualitative methods
- Strong working knowledge of SharePoint administration and configuration
- Intermediate to advanced proficiency in Microsoft Office Suite and related tools
- Experience composing correspondence and routing documents for action
- Experience managing calendars, schedules, and operational trackers
- Experience submitting purchase requests for contract services through Ariba and completing annual property reports
- Ability to develop interactive dashboards and reporting tools using MS Power BI
- Experience coordinating with internal and external stakeholders
- Familiarity with time and attendance systems; TATEL experience preferred
- Experience supporting executive-level staff within government/DoS environment
- Executive-level administrative/secretarial support
- Knowledge management and website development/maintenance
- Front Office engagement and stakeholder communication
- Project and program management support
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